JOB OBJECTIVES

To support the execution of core HR functions including recruitment documentation, regulatory compliance, employee record management, and performance tracking.
To ensure timely onboarding, confirmation, and offboarding processes are properly documented and aligned with company policies.
To manage HR reports and statutory returns, while maintaining accurate and confidential employee data.
To contribute to the effectiveness of HR operations and provide administrative and reporting support to the HR Manager.

Key Accountability

Essential duties and responsibilities:
Prepare Regulatory Returns
Compile and submit HR-related reports and filings in compliance with statutory and regulatory requirements.
Manage HR Documentation
Handle employee-related documentation including employment letters, confirmation notices, internal memos, and reference requests.
Oversee Recruitment Documentation and Approvals
Maintain proper documentation of recruitment activities and ensure all hires meet internal and regulatory approval processes.
Maintain Employee Records
Regularly update employee files and databases, ensuring data accuracy, confidentiality, and compliance.
Generate HR Reports and Analytics
Prepare monthly and quarterly HR reports, dashboards, and insights to support decision-making.
Coordinate Onboarding Process
Serve as onboarding officer, ensuring smooth integration of new hires through proper documentation, orientation sessions, and induction planning.
Handle Ex-Staff Management
Maintain accurate exit records, support clearance and final entitlements, and process documentation for former employees.
Support Performance Management
Monitor appraisal timelines, compile evaluation reports, and ensure consistency in the performance review process.
Track Confirmation Milestones
Monitor probation periods, initiate confirmation reviews, and document outcomes in line with policy.
Respond to Staff Enquiries
Provide guidance on HR-related issues such as policy interpretation, confirmation status, and onboarding requirements.
Assist in Training Coordination
Support the scheduling, documentation, and tracking of employee training and capacity-building activities.
Ensure HR Policy Compliance
Support adherence to HR guidelines through consistent documentation, awareness, and internal follow-up.
Liaise with External Auditors and Regulators
Provide required documentation and responses during HR-related audits or compliance checks.
Contribute to HR Process Improvement
Identify gaps in documentation flow, onboarding, or confirmation timelines and suggest process improvements.

Education/Knowledge, Skills, Attributes, Experience and other Requirements

• Relevant BSC from a reputable tertiary institution.
• Project Management Certification.
• Attention to details.
• Ability to Manage various parties involved in the project completion.
• Proper time management skills.
• Excellent knowledge and proficiency in project management software including Excel, Microsoft Projects,
  Microsoft Powerpoint.
• Minimum of 10 years of relevant cognate experience.